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September 15, 2026

Is there a way to identify a negative deduction as the "voiding record" either through a Reports API or using a Payroll specific API?

  • September 15, 2026
  • 5 replies
  • 3 views

Originally posted by Barbara Buchanan on February 27, 2026 at 10:57 AM.

 

Is there a way to identify a negative deduction as the "voiding record" either through a Reports API or using a Payroll specific API?

 

I have a payroll contribution integration that needs to exclude negative deductions due to a voided check. In reporting, the "is voided" field seems to refer to the original check that was voided (the prior positive deduction). This client does occasional deduction balance transfers which I need to take into account, which keeps me from filtering out all negative deductions. I don't see a field that identifies the quick void (the "voiding record") as a way to exclude these specific negative records. Does anyone have helpful tip for this? Thank you!

    5 replies

    Developer Communities Admin
    Community Manager
    September 15, 2026

    Originally replied by Frank Ruffolo on Mar 4, 2026, 10:37 AM.

     

    Hey @Barbara Buchanan​ I'm trying to visualize the data. Does a "voiding" record and "deduction balance transfer" record look the same? Meaning no identifiable difference?

    Developer Communities Admin
    Community Manager
    September 15, 2026

    Originally replied by Barbara Buchanan on Mar 4, 2026, 11:59 AM.

     

    Hi @Frank Ruffolo​ thanks for your note. Here is a sample of the data I am working with. The 12/5 check was voided but the voiding record (the quick void, negative check) is posted to the following pay period, along with the manual replacement check and the regular on-cycle pay for that period. The current integration looks for the sum of all contributions for the pay period. As you can see in the attachment - the deduction balance transfer sums to $0 but the voiding record misstates the actual contributions made. The void is an adjustment but no flag exists to clearly indicate this. Thank you for taking a look!

    Developer Communities Admin
    Community Manager
    September 15, 2026

    Originally replied by Barbara Buchanan on Mar 4, 2026, 12:00 PM.

     

    I can't seem to attach a file today:

     

    Developer Communities Admin
    Community Manager
    September 15, 2026

    Originally replied by Frank Ruffolo on Mar 5, 2026, 2:46 PM.

     

    Hey @Barbara Buchanan​ not easy stuff 🙂 I see the Adjusted Pay Run Id, can that be used to link back to the 12/5 Pay Run and group so that it evens to $0? I don't know for sure but I'm assuming linking via that Adjusted Pay Run Id can actually allow you to group both on 12/5? leaving the other four records grouped to 12/19.

    Developer Communities Admin
    Community Manager
    September 15, 2026

    Originally replied by Barbara Buchanan on Mar 9, 2026, 5:10 PM.

     

    Thank you for these thoughts, @Frank Ruffolo​ . I will work on some testing and let you know what works. 🙂